With this privacy statement, we inform you how personal data is collected, processed, and used when you apply, register for, and attend the Project A Knowledge Conference 2021 and how we use the data in connection with the event and afterwards.
The person responsible within the meaning of the EU General Data Protection Regulation (GDPR) for the collection, processing and use of personal data of event participants (hereinafter "you") in connection with the registration, execution, and documentation of the Project A Knowledge Conference 2020 (hereinafter "Knowledge Conference") is Project A Services GmbH & Co. KG, Julie-Wolfthorn-Straße 1, 10115 Berlin, Germany (hereinafter: "Project A" or "we"). If you have any questions regarding the registration and execution of the event, including the relevant data processing, please contact firstname.lastname@example.org at any time.
If you have any questions or suggestions regarding data protection, please do not hesitate to contact us. You are welcome to address your data protection concerns by e-mail to our data protection team at email@example.com. You can find our complete contact details at https://www.project-a.com/imprint.
When you visit and use our website, a variety of cookies and comparable technologies (e.g. storage of data in the local memory of your device, so-called local storage technology or counting pixels, which serve to (temporarily) store information on specific users or usage processes) are used. Cookies are small text files stored in your web browser’s memory that contain information that can be used to recognise you when you visit web servers later on. Cookies cannot execute any programs or transfer viruses to your computer. For reasons of readability for cookies and the comparable technologies mentioned, the term "cookies" is used in the following.The primary purpose of our own cookies is rather to make using our service as time-saving and user-friendly as possible.
➔ for load balancing;
➔ to store language settings;
➔ to store form data;
➔ to note that information placed on our website has been displayed to you so that it will not be displayed again the next time you visit the website.
We do this to be able to make your use of our website more convenient and personalised. The processing of the respective cookies is based on our aforementioned legitimate interests, meaning the legal basis is Art. 6(1) lit. f GDPR. You can prevent the storage of cookies by adjusting your browser settings to disable the acceptance of cookies via this website. If you do not accept cookies, however, this may in some cases lead to considerable functional restrictions on our website.Other cookies are used to analyse the use of our websites for statistical purposes. This enables us to find out, for example, which type of device was used to access our websites and how the use was made. This enables us to adjust the pages and the layout and the individual page elements to the most important browser types and end devices and to adapt them to actual usage habits. We only use these analysis cookies if you agree to this use via our cookie banner. The legal basis for the data processing in connection with the analysis cookies is your consent Art. 6 (1) lit. a DSGVO. You can revoke your consent by calling up the cookie settings and declining all optional cookies via the cookie settings adjustment button at the bottom of the page.
To apply and register for the Project A Knowledge Conference, we collect various personal data. Usually, these are title, surname, first name, position, company and seniority level, functional area as well as contact data (e.g. e-mail address, LinkedIn profile). This data is referred to in the following as "participant data". We collect the participant data as part of the application process. Mandatory data are marked as such. We use your participant data to plan and organize the event (e.g. to the expected number of participants), invite you and to contact you in the course of communication if necessary. The legal basis for this data processing is Art. 6 para. 1 lit. b DSGVO. We also collect information regarding your interest in networking at the Project A Knowledge Conference to understand what participants will expect from this year’s Project A Knowledge Conference, improve the overall efficiency and experience of networking at the event and allow interested parties (us or sponsors of the event) to contact interested participants. You may also have the option of providing further information when registering (e.g. details of interests and wishes with which you can provide us with further details on your planned participation in the event). These data are summarised below as "voluntary data". We would like to meet your needs about your participation in the Project A Knowledge Conference as best as possible and adapt our event optimally to the interests of the participants. The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our common interest in an event that is as closely related as possible to the interests of the participants. We store the above-mentioned data in our contact database for future contact maintenance (see also Section 2.6 and 2.7) in connection with your existing data, if applicable.
We will give the Knowledge Conference speakers access to the list of attendees to facilitate networking and to tailor the presentations and workshops to the audience. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR. We would like to give the Knowledge Conference sponsors access to the list of attendees to facilitate networking and to tailor the presentations and workshops to the audience. Sponsors would also like to inform you by email about other events as well as products, services, and programs for founders and digital businesses. The confirmed sponsors that will get access to the attendee list are:
- Mastercard Europe SA. Contact: firstname.lastname@example.org.
Mastercard deletes the data on November 31, 2021.
- Spryker Systems GmbH. Contact: email@example.com.
Check our current list of sponsors and speakers here.
If you apply for the Knowledge Conference we will ask for your consent to pass your attendee data (name, e-mail, company, interests e.g. in funding or recruiting) to our sponsors. The legal basis for this data processing is Art. 6 para. 1 lit. a GDPR. You can revoke your consent at any time by unsubscribing from the event list or by sending an email to firstname.lastname@example.org.
This year, the Knowledge Conference will take place as an online event. Our technology partner Swapcard SAS (6 rue du Paradis, 75010 Paris, France) provides the infrastructure and communication tools for the Knowledge Conference. To participate in Project A Knowledge Conference, you must register with Swapcard. This happens automatically when registering for the event.
Some interactive sessions (like workshops) will use Butter a tool of MeetButter ApS (Kronprisessagade 26, 1306 Copenhagen, Denmark). To participate in these sessions, you must register with Butter.
As the organizer of this event, we will receive the attendee list from Swapcard and Butter and updates thereof and we will use it to organize and conduct individual workshops, communicate with participants, and make content available after the event. Swapcard and Butter also provide us with access to usage statistics and tools that allow us to control, conduct, evaluate, and implement the event. The legal basis for the aforementioned data processing is Art. 6 para. 1 lit. b GDPR, in the case that we receive and process data in the context of an inquiry or communication via the Swapcard or Butter platforms. The data processing is also covered by Art. 6 para. 1 lit. f GDPR based on our legitimate interest to evaluate the participation and attendee preferences during the event and the workshops. To evaluate the event, we will gather statistics that enable us to improve future Knowledge Conferences and align them with the interests of the participants. We will also share usage statistics with our sponsors so that they can evaluate their sponsorship.
During the Project A Knowledge Conference, we may use your participant data for organizational reasons (to determine your attendance or to contact you). The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
Recordings (photo and video) will be made during the event. This includes stream recordings for the online part of the event and recordings made by photographers and camera teams for the on-site part. We would like to ensure the possibility of documenting the event for internal purposes or the purpose of external presentations.
We would like to use the images and recordings taken in the context of our external presentation on our website and in our social media profiles (Facebook Fanpage, Twitter, LinkedIn, Xing, YouTube) in connection with the documentation of the Project A Knowledge Conference. To do this, we first want to edit individual recordings (e.g. by selecting the image cut) and upload the edited recordings to the websites. The respective websites are freely accessible on the Internet and can therefore be accessed worldwide. The subpages of these websites, including any recordings, can be found via search engines. The providers of social media platforms process and use data that is posted on the platforms for their purposes if necessary. As soon as the content has been posted on the platforms, third parties (e.g. users of the platforms) can view, share, or download the content. In principle, recordings of speakers in the sessions will be published. Individual participants will only show up on the screen when they ask questions. Messages written to the chat will be shown to all speakers and participants in the session, with your name and title next to them, and might be read by the speaker during the session. There are also other networking features on the event platform, which allow you to interact with other participants, e.g. 1:1 video calls. These will also make your details available to other participants, but won’t be recorded or published.
You can contact us using the contact details given in section 1 and inform us that you wish to object to the use of the recordings on which you can be identified. Thelegal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our legitimate interest in the documentation and advertising of our event as well as our external presentation. The recordings are usually published within a period of up to 48 months after the event.
We will also use your participant data to provide you with further information on workshops, documents, or presentations from us or our speakers or further information on the Project A Knowledge Conference. The legal basis for this data processing is Art. 6 para. 1 lit. b GDPR.
We store the fact that you attended the Project A Knowledge Conference this year in our contact database so that we can inform you by email about similar future events and the next Project A Knowledge Conference.
The legal basis for this data processing is Art. 6 para. 1 lit. f GDPR, based on our interest in advertising our future events. We store this data for the duration of our business relationship. If you do not wish to be contacted again, you have the right to object to this use of your data at any time. Please do not hesitate to contact us at any time using the contact details listed in section 1. You will also always find a link to unsubscribe in the emails.
When registering for the event we ask whether you are interested in being interviewed for a job with us or one of our ventures. If you have indicated that you would be interested, we may get in contact with you. We deploy the service provider Greenhouse Software, Inc., (18 West 18th Street, 11th Floor, New York, NY 10011 USA) during our recruitment process. The legal basis for this data processing is Art 6 para. 1 lit a GDPR. You can withdraw your consent at any time and request deletion of your data. Please do not hesitate to contact us at any time using the contact details listed in section 1.
We will pass on the data raised by us in the context of the registration or the event in principle only if:
- you have given your express consent according to Art. 6 para. 1 lit. a GDPR,- the disclosure according to Art. 6 para. 1 lit. f GDPR is necessary for the assertion, exercise, or defense of legal claims and there is no reason to believe that there is an overriding legitimate interest in not disclosing the data,
- we are legally obliged to disclose such information according to Art. 6 para. 1 lit. c GDPR or
- this is legally permissible and, according to Art. 6 para. 1 lit. b GDPR, necessary for the execution of contractual relationships with you or for the implementation of pre-contractual measures which are taken at your request,
- insofar as this is stated in these data protection notices (in particular concerning the publication of photo and video recordings on the social media platforms).
Also, the data may be passed on in connection with official inquiries, court orders, and legal proceedings if this is necessary for legal prosecution or enforcement.
You have the right to request information about the processing of your personal data by us at any time. We will explain the data processing to you in the context of the provision of information and provide you with an overview of the data stored about your person. If data stored by us is incorrect or no longer up to date, you have the right to have this data corrected. You may also request that your data be deleted. Should deletion not be possible in exceptional cases due to other legal provisions, the data will be blocked so that it is only available for this legal purpose. You can also have the processing of your data restricted, e.g. if you believe that the data stored by us is not correct. You also have the right to data transferability, i.e. we can send you a digital copy of the personal data you have provided on request.
To exercise the rights described here, you can contact us at any time using the contact details listed in section 1 above. This also applies if you wish to receive copies of guarantees proving an adequate level of data protection.
Finally, you have the right to complain to the data protection supervisory authority responsible for us. You may exercise this right with a supervisory authority in the Member State of your residence, workplace, or alleged infringement. The competent supervisory authority is in Berlin: Berlin Commissioner for Data Protection and Freedom of Information, Friedrichstr. 219, 10969 Berlin.
According to Art. 7 para. 3 GDPR, you have the right to withdraw your consent to us at any time. The consequence of this is that we will no longer continue the data processing based on this consent in the future. The revocation of the consent does not affect the legality of the processing carried out based on the consent up to the revocation.
If we process your data based on legitimate interests according to Art. 6 para. 1 lit. f DSGVO, you have the right according to Art. 21 GDPR to object to the processing of your data and to give us reasons which arise from your particular situation and which, in your opinion, indicate that your interests worthy of protection prevail. If you wish to object to data processing for direct marketing, you have a general right of objection, which we will also implement without stating reasons. Also, you will always find an unsubscribe link in our information emails on future events. Concerning the preparation of the photo and video recordings, you can also contact the photographer or cameraman at any time and inform them that you do not want any recordings of yourself. If you wish to exercise your right of withdrawal or objection, simply send an informal message to the contact details listed above.
May 25, 2021